RPA Benefits vs Cost of Integration - Deciphered!

According to the annual work index, employees spend 58% of their day doing "work about work," including communicating about work, searching for information, swapping between different apps, and so on. 

This costs the service industry in 11 countries more than 5 trillion (yes, it's a "T") annually. Because of this, businesses from different sectors and verticals consider shedding the burden of mundane and rule-based tasks off your employee's s35houlders as a good idea. 

Benefits of integrating RPA

After all, the benefits of integrating RPA are phenomenal, have a look at what even a recent Deloitte study has confirmed!

After all, the key benefits of integrating RPA are phenomenal; 

Unquestionably, these whopping numbers help promote RPA as the next BIG thing the business world has been seeking. However, all that is gold does not glitter. 

Why Is It Any Different Now?

Automation is different now because of solutions like Robotic Process Automation (RPA). 

RPA have become exceptionally viable for small-and medium sized businesses owing to numerous factors - importantly cost and availability. 

Earlier, RPA was considered as an initiative that was out of reach for an SMB, but today it’s easily integrated, deployed and scaled. Moreover, businesses across the globe are seeing RPA benefits as a standout competitive advantage in terms of improving their efficiency and effectiveness in how they leverage data. 

Do RPA Benefits Surpass The Total Cost Of Project Ownership? 

Simply put, “the upsides of Robotic Process Automation are quickly outweighing the negatives from a cost-effectiveness viewpoint”.

Let’s see!

The Key Benefits RPA Offers to Businesses

There’s no doubt that RPA benefits are wide-ranging and far-reaching. 

RPA has the potential to significantly improve business operations by allowing you to focus on customer satisfaction and employee engagement through process speed, accuracy, and cost efficiency.

The non-exhaustive list of the RPA benefits includes: 

Benefits RPA Offers to Businesses

  • Productivity 

Compared to humans, bots can complete the same tasks approximately five times faster. Besides, they work 24/7. This implies work will be done faster, which creates the capacity for more work to get done. 

Considering business-specific processes, RPA helps automate the majority of operations and reduce human work as follows:

  • Data transfer from one source to another 
  • Updating databases and presenting apps
  • Extracting data from files
  • Managing communication tools like instant messaging and email
  • Standardizing processes and decision-making with Machine assistance
  • Tracking applications

Overall, higher productivity is inversely proportional to expenses and makes room for growth.  

  • Accuracy

Human errors often pave the way to poor decision-making and expensive operational mistakes. Studies show that human-related factors cause a mammoth of 80% of maintenance errors

Here, Robotic Process Automation introduces a high level of business precision that eliminates human errors. This trusted technology is consistent and improves the quality of the output. A handful of the errors it eliminates are: 

  • Incorrect or missing customer information
  • Data insecurity
  • Customized data and false analytics 

Though, any data errors could interfere with your customer’s experience, but with RPA the chances get minimal. Also it optimizes operations and completes mundane tasks quickly without compromising on the quality of work done. 

  • Resource Utilization 

One of the biggest challenges for businesses is operational efficiency. 

This is the inability to identify the underperforming resources and the bottlenecks employees encounter in their daily to-do lists. A study presented that 92% of employees are more efficient when they are assisted by technology for their daily tasks. In simpler terms, RPA eliminates expensive operational mistakes by motivating the workforce and enhancing decision-making. 

RPA takes over monotonous tasks and makes them bug-free, enabling your employees to focus on tasks that matter. It’s also versatile enough to perform an exquisite array of tasks, minimizing the number of resources channeled toward them. 

  • Customer Satisfaction 

A HubSpot study showed that more than 90% of satisfied customers are likely to repeat purchases, especially when the company has excellent customer service.

So, by shedding the onus from your customer-service personnel from tabulations and forms, you are giving them ample space to offer bespoke customer service. Often, the result is an improved customer experience with great potential to meet the requirements of service-level agreements. 

RPA benefits in providing customer services


  • High Return On Investment (ROI)

High operational costs can be a bottleneck in your ROI. But, integrating RPA into your daily processes can reduce your operational cost by up to 50%; this implies operating costs generally drop quickly. 

Moreover, bots work 24 hours, seven days a week, 365 days a year without taking a break - this means a continuous workflow! So, adopting RPA technology ensures that your operations work continuously and save your resources that would have else been used to hire more employees.  

Some IT expenditures can  make you wait months or years before ROI shows up, but with RPA, you’ll begin seeing ROI in weeks.

  • Change in Labor Equation 

Unquestionably, RPA changes your labor equations - but that doesn’t importantly mean you’ll be slashing Full-Time Equivalents (FTE). As a result, your human workforce will be freed from monotonous routines and mundane tasks for which they are overqualified. 

So, that eventually leaves them the bandwidth to manage higher-value work. 

  • Minimized Staffing Chaos 

There’s nothing straightforward about staffing, especially in some teams of your organization where the demand is uneven, activity levels are unpredictable, and the turnover is high. However, bots can quickly scale up and down, unlike the human workforce. 

Besides, they can be deployed quickly and much more cost-effectively. So, it’s fair to say that with RPA, it’s much easier to have the right staff level at the right time. 

Evaluating The Cost of Automation - An In-Depth Analysis

You must be wondering - “What are the crucial factors behind the presumably high robotic process automation cost”? Or, what should your organization do to realize the complete potential of RPA without breaking the bank? 

RPA quote by Tobias Maier

Let’s discover! 

Top Five Factors Driving RPA Cost

  • RPA vendor pricing
  • Number and complexity of bots in your RPA deployment
  • Process analysis, RPA consulting and engineering costs 
  • The cost of RPA integration
  • Maintenance, support and RPA scaling costs

Here’s a comprehensive overview of these factors. Let’s have a look.

  • RPA Vendor Pricing

Gartner's 2021 Magic Quadrant Report for Robotic Process Automation and Forrester Wave: Robotic Process Automation, Q1 2021 survey, UiPath, Automation Anywhere, and Microsoft Power Automate are the driving forces of the global RPA market, predicted to reach $45 billion by 2030.

Let’s see how UiPath - a leading RPA vendor pricing model - stack up against other pricing models to evaluate RPA cost of integration.

Automation Anywhere
Microsoft Powered Automate
Estimated RPA Pricing

Automation developer license: $420/month

Unattended automation: $1,380/month

Automation team: $1,930/month

* This is an analysis of pre-packaged RPA plans that help companies get started with RPA;

Automation Anywhere shares RPA pricing information upon request, although a recent press release specifies that their fees start from $750 per month for the Cloud Starter Pack. Every extra attended and unattended bot adds $125 or $500 to your monthly invoice (respectively).

Presently, Microsoft offers three plans for individual users and companies looking for RPA:

A $15* per-user plan: It helps analyze processes and create cloud flows based on unique business needs.


A $40/user plan: This, in addition to starter’s pack, helps companies automate legacy apps with RPA and AI.


A $500 enterprise RPA plan: This offers five completely automated flows and supports an untold number of users.


Desktop: Windows and Mac (new)
Mobile: Android, iOS

Desktop: Windows
Mobile: Android, iOS

Desktop: Windows

Free Trials/ Editions

Free 60-day trial
The AI Center itself has a free trial There is also a community edition


Fully supported 30-day trial

30-day free trial

Cognitive Capabilities

AI Center

IQ Bot and Bot Insight


Considering the whopping numbers, numerous technology companies are stepping into the RPA market, offering tools and development platforms at subscription models. An RPA vendor pricing model and software deployment approach mostly determine an RPA license's cost. For example, cloud-based RPA tools might cost less if bundled, whereas an on-premises deployment can be cheaper if you want a long-term commitment.

Typically, RPA vendor licensing fees account for 30% of total robotic process automation costs - or ⅓ of an average salary of a full-time employee performing tasks manually. 

  • Number and Complexity of RPA Bots

Robotics Process Automation tools are different. 

For example, there are two types of bots - attended and unattended RPA bots. The core difference between these two types of intelligent software bots lies in their ability to perform tasks independently. 

Also, not to forget it’s quintessential to mark the difference between business process automation and robotic process automation tools.  

Business Process Automation (BPA) follows the if-then pattern to automate workflows, whereas RPA watches your employees interact with software system interfaces and mimic their actions. Therefore, it’s right to say BPA and RPA have a brighter, more technologically upgraded relative, coined as Intelligent Process Automation (IPA). 

IPA systems feature machine learning algorithms that extract and analyze unstructured data in disguise of enterprise IT systems. 

The number of bots in RPA development, their cognitive abilities, and the workload they manage are listed among the crucial RPA cost drivers. 

  • Process Analysis, RPA Consulting, and Engineering Costs

Despite technological advancements, RPA tools don’t require brand-new platforms and significant infrastructure upgrades. 

However, RPA requires a good upfront design and deep expertise in the processes subjected to automation. Otherwise, your RPA deployment will have configuration errors, which could end bots sourcing information from IT systems and performing tasks efficiently. 

This is why companies eyeing robotic process automation turn to experienced RPA development companies. But, before you choose a reliable development partner, ensure your technological partner is a certified UiPath or Automation Anywhere partner. Or a budding technology that nevertheless employs skilled robotic process automation engineers. 

The RPA company you choose will thoroughly review your processes, identify appropriate strategies for automation, and recommend the right technology stack. Furthermore, your technology partner will devise a high-level RPA architecture and integration roadmap. 

Trusted RPA vendors also choose an iterative, result-driven approach to automation, creating proof-of-concept versions of intelligent software agents, training them to perform tasks, optimizing their performance, and putting up robust data visualization and reporting tools that make RPA accessible to everyone.  

Eventually, this approach helps companies get started with RPA risk-free, achieve ROI quicker, and save exponentially on automation spending. 

How to choose RPA for your company

A Note: RPA consultants and developers hourly rate vary from $15 to $60, depending on the country the vendor resides. 

4.  Cost of RPA Integrations 

RPA tools must be connected to the systems over APIs to access IT systems and their interfaces. And, it’s not a surprise, the cost of all the APIs, applications, and services that contribute to the complete robotic process automation costs - not all those APIs are provided or supported by your RPA service provider by default.  

So, connecting your bot to AWS, Azure, or Google Cloud services, for instance, would add additional robotic process automation costs that increase proportionally with the amount of data and server calls managed by the bot. 

In totality, add-on tools account for approximately 5% of the entire RPA costs. 

5. Maintenance, support, and RPA scaling costs

Since RPA bots reside in and engage with current software applications, significant changes made to these systems or the data they produce may trigger RPA reconfigurations and frequent updates too. 

Simultaneously, many companies overlook RPA scaling costs or fall victim to scope creep, expanding automation efforts to as many processes and business verticals as possible or trying hands-on the idea of adding AI capabilities to existing RPA systems. 

One way to avoid these challenges is to build a high-level RPA implementation strategy at the initial stage. So, this approach, among other things, accommodates software dependencies, proactive change management, and stakeholder alignment. 

Ultimately, the key to evaluating RPA success is understanding that RPA is not a silver bullet. Rather, RPA is a cog in the wheel of your business, and when appropriately oiled, it can turn far more efficiently. 

Finally, How much does Robotic Process Automation (RPA) really Cost?

Let’s find it!  

Making a business plan for Robotic Process Automation sounds easy - businesses can easily see the value of shifting mundane, labor-intensive, repetitive tasks from humans to bots. After all, the key benefits of integrating RPA are phenomenal; have a look at what even a recent Deloitte study has confirmed!

The mind-boggling stats mentioned in the above post portray that RPA benefits outweigh the cost integration part.

Rising costs and underwhelming ROI are primary motivators driving RPA platform migrations as automation programs look for better returns elsewhere.

RPA is revolutionizing process efficiencies and maximizing productivity across companies, and it’s rewriting the way conventional businesses and models work. Even in some scenarios, analysts recommend that RPA create a second parallel economy that bridges to the physical economy in concurrent systems to speed up and optimize knowledge work. 

Justifying the costs of automation may seem daunting, but investing in the technology and its long-term outcomes has been effective across industries in building an enterprise’s competitive advantage while keeping the business prepared for market changes. Positioning your business to outperform competitors is invaluable; the time to automate is now.

It’s high time to bring your business on board and be a part of the most significant change ever! 

Amrita Jaswal