How to Verify the Email Address Used to Send Marketing Emails

In HubSpot, verifying email addresses is crucial for successful marketing campaigns. Verified addresses ensure deliverability, maintain the sender's reputation & enhance analytics. Follow steps to verify addresses and use best practices like regular updates, monitoring bounce rates, and leveraging verification tools for better results.

Verify the Email Address Used to Send Marketing Emails

Sending marketing emails is an essential part of any successful marketing strategy. However, it is crucial to ensure that the email addresses used to send these messages are valid and reliable. In HubSpot, a popular marketing automation platform, you can easily verify your email addresses to improve deliverability and increase the effectiveness of your email campaigns. 

This article will guide you through the process of verifying email addresses in HubSpot, highlighting its importance and providing best practices for successful email verification.

Benefits of Email Verification in HubSpot

When it comes to email marketing in HubSpot, verifying your email addresses offers several advantages. Firstly, it ensures that your email campaigns reach the right recipients, increasing the likelihood of conversions and engagement.

Secondly, verified email addresses help maintain a good sender reputation, which is crucial for avoiding spam filters and building trust with ISPs (Internet Service Providers). Lastly, email verification enhances your analytics and reporting accuracy, allowing you to make data-driven decisions to optimize your marketing efforts.

To Ensure That Your Email Addresses are Verified in HubSpot, follow these steps:

Before sending marketing emails, you must verify that the email address you are using in "from address" belongs to you or your company, or that you have access to it.

To verify an email address that doesn't match a connected email-sending domain or an existing user, follow these steps:

  1. Log in to your HubSpot account and navigate to Marketing > Email.
  2. Choose a draft email or create a new one.
  3. In the content editor, go to the Settings tab.
  4. Select an existing email address from the From address dropdown menu or add a new one.
  5. Click on "Verify address."

    Verify address.
  6. A dialogue box will appear, prompting you to send a verification email.
  7. Click "Send verification email."
  8. Check your inbox for an email asking for approval to use your email address for marketing emails sent from your HubSpot account.
  9. Click on "Approve" to complete the verification process.

    Approve Email

By following these steps, you can ensure that your email addresses are properly verified in HubSpot, allowing you to confidently send marketing emails using those addresses.

Best Practices for Email Verification

To maximize the effectiveness of email verification in HubSpot, consider the following best practices:

Regularly Update Email Lists

Regularly update your email lists to remove inactive or invalid email addresses. This practice helps maintain a clean and engaged subscriber base, improving the overall success rate of your email campaigns.

Use Double Opt-In Process

Implement a double opt-in process where subscribers confirm their email addresses by clicking on a verification link. This ensures that only genuine and interested users are added to your email list, reducing the chances of bounces and spam complaints.

Monitor Email Bounce Rates

Keep a close eye on your email bounce rates. High bounce rates indicate issues with your email addresses, such as invalid or blocked addresses. Monitor and take necessary actions to rectify any bounce-related problems promptly.

Maintain Good Sender Reputation

Maintaining a good sender reputation is vital for email deliverability. Avoid sending unsolicited emails, practice proper list hygiene, and adhere to email marketing regulations to establish and preserve a positive reputation.

Utilize Email Verification Tools

Leverage email verification tools and services to streamline and automate the email verification process. These tools can help detect and remove invalid or risky email addresses, improving the quality of your subscriber list.


Verifying the email address used to send marketing emails in HubSpot is a critical step in ensuring the success of your email campaigns. By following the outlined steps and implementing best practices for email verification, you can improve email deliverability, maintain a good sender reputation, and enhance your overall marketing performance.

Frequently Asked Questions

Have a question in mind? We are here to answer.

Why is email verification important for marketing campaigns? icon

Email verification is essential for marketing campaigns as it ensures that your emails reach the intended recipients, improves deliverability rates, maintains the sender's reputation, and enhances overall engagement and conversions.

Can I verify multiple email addresses in HubSpot? icon

Yes, you can verify multiple email addresses in HubSpot by following the same process for each email address individually.

What happens if an email address fails verification? icon

If an email address fails verification in HubSpot, it means that the address is either invalid, inactive, or potentially risky. In such cases, it is recommended to remove the email address from your list to maintain a high-quality subscriber base.

How often should I update my email lists? icon

It is advisable to update your email lists regularly, ideally every few months or whenever you notice a significant increase in bounce rates or engagement issues. This practice helps keep your subscriber base up to date and ensures better campaign performance.

Are there any free email verification tools available? icon

Yes, there are free email verification tools available that can help you validate email addresses.



 Sachin Kalotra

Sachin Kalotra