A Guide to Business Event Management App Development
At Signity, we understand that your events are as unique as your brand. With our extensive expertise and track record in app development, we are excited to present our comprehensive solution for streamlining business event management through cutting-edge technology.
This blog aims to showcase the invaluable features and design elements of an ideal event management app, tailored to meet the unique needs of modern businesses.
What Does The Market Say?
The business event management industry is experiencing a significant shift towards digital solutions. As businesses continue to seek efficient ways to manage events, the demand for robust and intuitive event management apps is on the rise.
The Event Management Software market industry is projected to grow from USD 7.5 Billion in 2023 to USD 18.9 Billion by 2030, exhibiting a compound annual growth rate (CAGR) of 14.12% during the forecast period (2023 - 2030).
Our team can build a smart business event management app that can let you combine multiple events in a single app, serving as a networking platform and a source of information for all users. It can digitize the entire event and all related interactions with automatic data import and export capabilities.
This event management solution can be used by -
- Business Partners,
- Companies in the IT industry,
- TN & VIPs such as CISOs, CIOs, and VP IT Security, speakers, hosts, and general users.
Do you want to create a brilliant event management software/ app? Connect with our experts and discuss your requirements!
Features of Business Event Management App
Our event management app boasts a comprehensive suite of features designed to streamline the entire event lifecycle. Furthermore, our customizable branding options ensure that every event reflects the unique identity of the hosting business, creating a truly personalized experience for both organizers and attendees.
There are five types of users who can use the app:
- Participant: A participant is a user registered for an event and attending it.
- Partner: A partner is a user who is associated with the event in some way, such as a sponsor or exhibitor.
- Speaker: A speaker is a user who has been invited to present at the event. They have access to features that allow them to manage their session, interact with attendees, and share their content.
- Host: A host is a user who is responsible for managing and moderating the event. They have access to features that allow them to control the flow of the event, manage attendees, and ensure that everything runs smoothly.
- Super Admin: A super admin is a user with full administrative access to the event platform. They have access to all features and can manage all aspects of the event, including user accounts, content, and settings.
Here are some features for users
1. Registration & Login
- This module provides initial registration for the event via SMS verification. Users can create their profile with personal information, select events to attend, and submit a form to access advanced features.
2. Event attendance information
- Users can select the events they want to attend, view their schedule, and receive reminders about the events they have selected.
- Users can submit a form to access advanced features, such as priority access to partner lounges or access to exclusive content.
The check-in module is responsible for managing the check-in process at the event.
The key features of this module include:
- QR code generation: The module generates a QR code for participants to use during check-in.
- Help desk check-in: A help desk is available to assist users during the check-in process by scanning their QR codes.
- Automatic check-in: Participants are automatically checked in to the event CMS once their QR code is scanned.
- Badge printing: The module prints badges for participants based on their profile category.
The agenda module provides detailed information on the event's agenda, including the schedule and the items listed.
The key features of this module include:
- Day filter: Users can filter the agenda items based on the day of the event.
- Schedule display: The module displays the event's schedule for easy viewing.
- Detailed information: Users can view detailed information on each agenda item, such as speaker names and presentation topics.
5. Profile Module
The profile module allows users to view and search for profiles of other event participants.
The key features of this module include:
- Filter and search function: Users can filter and search for profiles based on name, category, or other parameters.
- Categorization of profiles: Profiles are categorized based on the participant's job title or area of expertise.
- Detailed profile information: Users can view detailed information on a participant's profile, such as their contact information and professional experience.
- Search bar for profile categories: Users can search for profile categories to find specific participants.
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- The inbox module provides push notifications for automatic, manual, and scheduled messages.
- Users can use the chat function to communicate with other participants in their profile category.
The menu module provides access to important app pages and background information.
The key features of this module include
- The menu provides easy access to all the important pages of the app, such as the home module, profile module, agenda module, etc. It also includes background information about the event, such as event partners, sponsors, and other relevant details.
- QR code display and link to the inbox: Participants can easily display their QR code for check-in purposes, as well as access their inbox through a link in the menu module.
- The menu bar includes a range of additional functions, such as rating, feedback, FAQ, photos, other events, hall plans, and contact functions.
8. Partner, Speaker & Host
- Information about partner lounges
- Direct link to partner profiles
- Explanation of partner profiles
- Speaker profiles with detailed information
- Live reporting
9. Calendar view of events
- Date range selector: Users should be able to select a date range to view events during that time period.
- Filtering options: Users should be able to filter events by various criteria, such as location, category, or type of event.
- Event details: Users should be able to view details about each event, such as the event name, date, time, location, and a brief description.
10. Social sharing of events
- This allows users to share event details with others via social media platforms, messaging apps, or email
Features of Super Admin – Web Panel
2. Forgot Password
- Email ID
- Enter New Password
- Confirm New Password
3. User management
- The super admin panel can manage the users' data such as their registration information, attendance history, and profile data.
- It can also add, edit, or delete user accounts as required.
4. Event management
- The super admin panel can manage the event's data such as its schedule, venue, and other relevant information.
- It can also add, edit, or delete events as required
5. Content management
- The super admin panel can manage the content displayed on the app, such as the newsfeed, FAQs, and agenda items.
- It can add, edit, or delete content as required.
6. Analytics and Reporting
- The super admin panel can generate reports and analytics related to the app's usage, user engagement, and event attendance.
- It can also track key metrics such as user retention, app usage, and event feedback.
- Participant attendance report
- Number of app downloads
- Number of active users
- Events reports (Daily, weekly, monthly, quarterly or yearly)
7. Support management
- The super admin panel can manage the help desk and assist users during the check-in process.
- It can view the status of help desk requests, assign them to agents, and resolve them as required.
8. Partner and sponsor management
- The super admin panel can manage the event partners and sponsors' data, such as their contact information and level of involvement.
- It can also add, edit, or delete partner and sponsor accounts as required.
3rd Party Integrations
Integration with HubSpot
- Direct import and export data with HubSpot
#Case Study - SaaS Based Corporate Event Management App
Process to Build Event Management Application
1. Requirement Gathering:
- Stakeholder Collaboration: Engage with key stakeholders, such as CISOs, CIOs, and IT Security VPs, to understand their unique event management needs.
2. High-Level Architecture and Technology Selection:
- Design: Define a seamless frontend-backend interaction and plan scalable interfaces for Android and iOS.
- Tech Stack: Choose Flutter for mobile, Node.js with Express.js for the backend, and MongoDB for a scalable database.
3. Team Formation and Skill Requirements:
- Dedicated Team: Assemble a dedicated team comprising flutter developers, Node.js developers, UI/UX designers, QA engineers, and a Project Manager.
- Skills and Expertise: Ensure team members have expertise in Flutter, Node.js, and mobile application development, emphasizing cross-platform compatibility.
4. Development Phase:
- Adopt Agile methodologies, emphasizing short development cycles and continuous feedback loops.
- Break down development into bi-weekly sprints, addressing specific modules and functionalities in each sprint.
5. Integration and Testing:
- CI/CD Pipeline: Implement CI/CD pipelines to maintain code integrity and ensure smooth integration of new features.
- Automated Testing: Develop automated test suites for rigorous testing, covering unit tests, integration tests, and UI tests across multiple devices.
6. Deployment and Release:
- Staged Deployment: Plan for staged deployments starting with internal testing environments, allowing gradual rollouts for user feedback.
- Performance Monitoring: Implement real-time performance monitoring to detect and resolve issues promptly.
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